Membership Director

Maintains all online membership records, engages with current and new members and coordinates all membership activities. Oversees the membership committee.

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Primary Responsibilities

• Maintain an accurate record of all current and past members.

• Verify that addresses on all membership applications are within the boundaries stated in our policies.

• Verify that the addresses for newsletter only subscriptions are at least 100 miles from the Portland Metro area.

• Help facilitate new membership applications through Membership Database.

• Meet and greet all new members that attend the General Meetings.

• Coordinate with the Member Outreach Coordinator on new member gatherings and get-togethers.  

• Send new member information to the Member Outreach Coordinator.

• Provide complete membership lists and files as needed.

• Keep all member information confidential.  Data is never to be released outside OPA.

• Attend OPA Board meetings or submit a written report to the OPA President and OPA Secretary at least 24 hours prior to the meeting.  

Education / Experience / Skills

• Excellent organizational skills.

• Good computer skills

• Requires a Windows computer, internet access, and email.

• Excellent verbal and written communications skills are important. 

Specific Duties/Timeline

As Needed:

• Update the membership database for all applications and renewals received.

• Provide a formatted mailing label list to any chair that requests them.

Monthly:

• Send new member information to the Member Outreach Coordinator whenever new members are added.

• Send a list in Excel format to the Data Coordinator, Webmaster, Treasurer, and President. Maintain the format of previously released lists.

Board Meeting Months: 

• Attend the board meeting or submit a written report to the OPA President and OPA Secretary at least 24 hours prior to the meeting.  Report the current number of members and newsletter only subscriptions.

January:

• Mid-January - Send a list in Excel format to the Ceramic Showcase Points Chair containing the last name, first name, and organization name.

• Send out a reminder email to members who have not renewed.

• Send out a preliminary draft of the Membership roster and ask members to check their listing for accuracy.